Willis H. Ware

Papers, 1972-1977

CBI 40

11.6 cubic feet in 13 boxes

Creator: Ware, Willis H.

By: Kevin D. Corbitt, August 1991

ACQUISITION: The records were given to the Charles Babbage Institute by Willis H. Ware in 1980.

ACCESS: The collection is unrestricted.

COPYRIGHT: The Charles Babbage Institute holds the copyright to all materials in the collection, except for items covered by a prior copyright (such as published materials). Researchers may quote from the collection under the fair use provisions of the copyright law (Title 17, U.S. Code).

Please cite the collection as follows: Willis H. Ware Papers (CBI 40), Charles Babbage Institute, University of Minnesota, Minneapolis.

Biography

Willis H. Ware was one of the original staff members of the Electronic Computer Project at the Institute of Advanced Study in Princeton in 1946. He began with the Rand Corporation in 1952. From 1964 to 1971 he served as the head of the Computer Sciences Department. He became a senior member of the corporate research staff. Ware chaired the Secretary's Advisory Committee on Automated Personal Data and was vice chairman of the Privacy Protection Study Commission. Ware was the first president of the American Federation of Information Processing Societies and received several awards including the Institute for Electrical and Electronics Engineers Centennial Medal and AFIPS' Distinguished Service Award.

Ware was chairman of the Secretary's Advisory Committee on Automated Personal Data, which was established in 1972 by the Secretary of the Department of Health, Education, and Welfare, Elliot L. Richardson, ". . .in response to growing concern about the harmful consequences that may result from uncontrolled application of computer and telecommunications technology to the collection, storage, and use of data about individual citizens." The committee's report entitled Records Computers and the Rights of Citizens, published in July 1973, led to the Federal Privacy Act of 1974.

Ware also served as vice-chairman of the Privacy Protection Study Commission which was created by the Privacy Act of 1974. The commission devoted two years to its study of personal data used by government and the private sector. Its final report entitled Personal Privacy in an Information Society and the associated appendices made recommendations for protecting personal data.

Scope and Content

The collection contains meeting and hearing transcripts, background notebooks, reports, statements, presentations, briefings, and other miscellaneous records from the Secretary's Advisory Committee on Automated Personal Data Systems (APDS) and the Privacy Protection Study Commission (PPSC) that Ware collected in his capacity of chairman and vice chairman respectively.

Arrangement of the Collection

• Automated Personal Data Systems (ADPS) Records, 1972-1973
• Privacy Protection Study Commission (PPSC) Records, 1975-1977
  • Transcripts, 1975-1977
  • Hearing Summaries, 1975-1976
  • Statements, Presentations, etc. 1975-1977
  • Background Notebooks, 1975-1977
  • Papers: Issues and Options, 1976
  • Draft Recommendations, 1976-1977
  • Reports, 1976-1977
  • Miscellaneous Commission Records, 1975-1977

Index Terms

• United States. Dept. of Health, Education, and Welfare
• Secretary's Advisory Committee on Automated Personal Data Systems
• United States. Privacy Protection Study Commission
• Computers--Access control
• Data protection
• Privacy, Right of--United States

INVENTORY

Automated Personal Data Systems (ADPS) Records, 1972-1973

• Transcripts, 1972 (Box 1, folders 1-16)
Proceedings of the committee meetings, some of which also included presentations that are recorded in the transcript. Please note: transcripts for the first, fifth, and seventh meetings of the committee were not received with the collection.
• Background materials, 1972 (Box 1, folders 17-24 and Box 2, folders 1-11)
  Includes statements, publications, and memoranda, for committee meetings. No background material for the seventh meeting was received with the collection.
• Records Computers and the Rights of Citizens [Final report of APDS], 1973 (Box 2)

Privacy Protection Study Commission (PPSC) Records, 1975-1977

• Transcripts, 1975-1977
  Proceedings of regular commission meetings as well as hearings that it held. Some regular commission meetings also included presentations.
  • Meeting Transcripts, 1975-1977
    • 11 July 1975 [Initial meeting] (Box 7, folder 16)
    • 29 October 1975 (Box 7, folder 17)
    • 15 November 1975 (Box 2, folder 17)
    • 12 December 1975 (Box 3, folder 7)
    • Commission meeting and presentations on freedom of the press, 22 January 1976 (Box 7, folders 18-19)
    • Commission meeting and discussion of Internal Revenue Service matters, 23 January 1976 (Box 7, folders 20-21)
    • 20 Apr. 1976 (Box 3, folders 17-18)
    • 21 Apr. 1976 (Box 3, folders 19-23)
    • 22 Apr. 1976 (Box 4, folders 1-3)
    • Executive session, 25 May 1976 (Box 4, folders 11-12)
    • 20 October 1976 (Box 5, folders 13-14)
    • 21 October 1976 (Box 5 folders 15-16)
    • 22 October 1976 (Box 5, folder 17)
    • General executive session, 10 November 1976 (Box 7, folders 22-23)
    • 2 February 1977 (Box 6, folders 21-22)
    • Policy recommendations on insurance, 3 February 1977 (Box 6, folder 23; Box 7, folder 1)
    • Policy recommendations on commercial reporting, electronic funds transfer, and depository institutions, 9 February 1977 (Box 7, folders 2-3)
    • Policy recommendations on medical records, 10 February 1977 (Box 7, folders 4-5)
    • Policy recommendations on research and statistics, and educational records, 2 Mar. 1977 (Box 7, folders 6-7)
    • Policy recommendations on research and statistics, and educational records, 3 Mar. 1977 (Box 7, folder 8)
    • Review of commission findings, 6 March 1977 (Box 7, folders 9-10)
    • Review of commission findings, 17 March 1977 (Box 7, folders 11-12)
    • Recommendations, 3 May 1977 (Box 7, folder 13)
    • Recommendations, 4 May 1977 (Box 7, folder 14-15)
  • Hearing Transcripts, 1975-1977
    • Credit cards and reservation systems, 11 February 1976 (Box 3, folder 8-9)
    • Credit cards and reservation systems, 12 February 1976 (Box 3, folders 10-11)
    • Credit cards and reservation systems, 13 February 1976 (Box 3, folder 12)
    • Credit reporting and payment authorization, 3 August 1976 (Box 4, folder 22; box 5, folders 1-2)
    • Credit reporting and payment authorization, 4 August 1976 (Box 5, folders 3-5)
    • Credit reporting and payment authorization, 5 August 1976 (Box 5, folders 6-8)
    • Employment and personnel record keeping practices, 9 December 1976 (Box 5, folder 22 and Box 6, folder 1)
    • Employment and personnel record keeping practices, 10 December 1976 (Box 6, folders 2-3)
    • Employment and personnel record keeping practices, 16 December 1976 (Box 6, folders 4-5)
    • Employment and personnel record keeping practices, 17 December 1976 (Box 6, folders 6-7)
    • Mailing lists, 12 November 1975 (Box 2, folders 12-13)
    • Mailing lists, 10 December 1975 (Box 3, folders 1-2)
    • Mailing lists, 11 December 1975 (Box 3, folders 3-4)
    • Medical records, 10 June 1976 (Box 4, folders 13-15)
    • Medical records, 11 June 1976 (Box 4, folders 16-17)
    • Medical records, 20 July 1976 (Box 4, folders 18-19)
    • Medical records, 21 July 1976 (Box 4, folders 20-21)
    • Private investigative firms, 26 January 1977 (Box 6, folders 19-20)
    • Public assistance and social services, 11 January 1977 (Box 6, folders 12-14)
      • Note: folder 14 contains presentation from Minnesota Department of Public Welfare.
    • Public assistance and social services, 12 January 1977 (Box 6, folders 15-16)
    • Public assistance and social services, 13 January 1977 (Box 6, folders 17-18)
    • Record keeping practices of educational institutions, 7 October 1976 (Box 5, folders 9-10)
    • Record keeping practices of educational institutions, 8 October 1976 (Box 5, folders 11-12)
    • Record keeping practices of educational institutions, 11 November 1976 (Box 5, folders 18-19)
    • Record keeping practices of educational institutions, 12 November 1976. (Box 5, folders 20-21)
    • Record keeping practices of institutions within the insurance industry, 19 May 1976 (Box 4, folders 4-6)
    • Record keeping practices of institutions within the insurance industry, 20 May 1976 (Box 4, folders 7-8)
    • Record keeping practices of institutions within the insurance industry, 21 May 1976. (Box 4, folders 9-10)
    • Research and statistics, 5 January 1977 (Box 6, folders 8-9)
    • Research and statistics, 6 January 1977 (Box 6, folders 10-11)
    • Tax return confidentiality, 11 Mar. 1976 (Box 3, folders 13-14)
    • Tax return confidentiality, 12 Mar. 1976 (Box 3, folders 15-16)
• Hearing Summaries, 1975-1976
  Includes summaries prepared by the commission staff. Some hearing summaries are included with the Draft Recommendations subseries to retain original order.
  • Credit cards, 1976
    See: entry under "Draft Recommendations" subseries.
  • Federal tax return confidentiality, 1976
    See: entry under "Draft Recommendations" subseries.
  • Mailing lists, November 1975-January 1976 (Box 2, folder 16)
  • Medical records, 1976 (Box 11, folder 7)
• Statements, Presentations, etc., 1975-1977
  Written statements and presentations not included as part the transcripts or the subject specific background notebooks.
  • John S. Ammarell, Wackenhut Corporation (re: Private investigative services), ca. 1976 (Box 11, folder 19)
  • Bureau of Disability Insurance (Social Security Administration), ca. 1976 (Box 11, folder 20)
  • Consumer and commercial credit, August 1976 (Box 11, folder 21)
    Statements by numerous individuals and organizations
  • Ruth M. Davis [presentation to the], National Bureau of Standards, 29 October 1975 (Box 11, folder 22)
  • Defense Privacy Board Briefing, 1976 (Box 11, folder 23)
  • Educational Testing Service, 12 November 1976 (Box 12, folder 1)
  • MITRE Corporation presentation, 8 September 1975 (Box 12, folder 2)
  • R. L. Polk and Co., Motor Statistical Division, Sample Vehicle Registration Statistical Reports [Exhibit], 1975 (Box 12, folder 3)
  • Social Security Administration (re: supplemental security income), ca. 1977 (Box 12, folder 4)
  • John L. Spafford, Associated Credit Bureaus, 4 August 1976 (Box 12, folder 5)
  • Stanford Research Institute, 1975 (Box 12, folder 6)
• Background Notebooks, 1975-1977
  These notebooks contain reference materials, including statements, briefings, memoranda, and publications, distributed or collected on relevant privacy issues.
  • Meetings, 1975-1977
    • 23 June 1975 (Box 8, folder 1)
    • 13 November 1975 (Box 8, folder 2)
    • 12 December 1975 (Box 8, folder 3)
    • 22-23 January 1976 (Box 8, folder 4)
    • 22 July 1976 (Box 8, folder 5)
    • 20-22 October 1976 (Box 8, folder 6)
    • 2-3 March 1977 (Box 8, folder 7)
      Includes some policy recommendation drafts
  • Hearings and privacy issues, 1975-1977
    • Credit bureaus, 1976 (Box 8, folder 8)
    • Credit cards, Notebook I, 1976 (Box 8, folders 9-12)
    • Credit cards, Notebook II, 1975 (Box 8, folder 13)
    • Credit cards, Notebook III, 1976 (Box 8, folder 14)
    • Credit reporting, Notebook I, ca. 1975 (Box 8, folder 15)
    • Credit reporting, Notebook II, 1976 (Box 8, folders 16-17)
    • Credit reporting and payment authorization, ca. June 1976 (Box 8, folder 18)
    • Depository institutions, 1976 (Box 8, folder 19)
    • Depository and lending institutions, 1976 (Box 8, folders 20-23)
    • Depository and lending institutions, April 1976 (Box 8, folder 24)
    • Education records, Notebook I, 1976 (Box 8, folders 25-26)
    • Education records, Notebook II, 1976 (Box 8, folders 27-28)
    • Education records, Notebook III, 1976 (Box 9, folders 1-2)
    • Employment and Personnel records, Notebook I, 1976 (Box 9, folders 3-6)
    • Employment and Personnel records, Notebook II, 1976 (Box 9, folders 7-9)
    • Federal tax return confidentiality, Notebook I, September 1975 (Box 9, folder 10)
    • Federal tax return confidentiality, Notebook II, 1976 (Box 9, folders 11-12)
    • Insurance, Notebook I, 1976 (Box 9, folders 13-17)
    • Insurance, Notebook II, 1976 (Box 9, folder 18)
    • Insurance, Notebook III, 1976 (Box 9, folder 19)
    • Mailing lists, October-November 1975 (Box 2, folders 14-15)
    • Mailing lists, December 1975. (Box 3, folders 5-6)
    • Medical records, Notebook I, 1976 (Box 9, folders 20-21)
    • Medical records, Notebook II, 1976 (Box 9, folders 22-23; Box 10, folder 1)
    • Medical records, Notebook III, 1976 (Box 10, folder 2)
    • Medical records, Notebook IV, 1976 (Box 10, folder 3)
    • Medical records project, 1976. (Box 10, folder 4)
    • Privacy (General), ca. 1975 (Box 10, folder 5)
    • Private investigation firms, 1977 (Box 10, folder 6)
    • Public assistance and social services, Notebook I, 1976 (Box 10, folders 7-9)
    • Public assistance and social services, Notebook II, 1976 (Box 10, folders 10-11)
    • Public assistance and social services, Notebook III, 1976 (Box 10, folder 12)
    • Research and statistics, Notebook I, 1976 (Box 10, folder 13)
    • Research and statistics, Notebook II, 1977 (Box 10, folders 14-15)
    • Research and statistics, Notebook III, 1977 (Box 10, folder 16)
    • Social Security Number, 1976-1977 (Box 10, folders 17-18)
    • Ware's personal reference notebook (Box 10, folder 19)
• Papers: Issues and Options, 1976
  • Credit grantors, ca. August 1976 (Box 11, folder 8)
  • Insurance institutions [Draft], 1976 (Box 11, folder 9)
  • Insurance institutions, 1976 (Box 11, folder 10)
  • Medical records, 1976 (Box 11, folder 11)
  • Public assistance and social services, 1976 (Box 11, folder 12)
  • Research and Statistics, 1976 (Box 11, folder 13)
  • Social security number [Draft], 1976 (Box 11, folder 14)
• Draft Recommendations, 1976-1977
  Includes preliminary drafts of specific and overall recommendations including comments from outside sources and some hearing summaries.
  • Complete draft recommendations, 1977 (Box 10, folders 20-21)
  • Credit cards: Hearing summary and policy recommendations, 1976 (Box 11, folder 6)
  • Federal tax return confidentiality: Comments on tax return confidentiality, 1976 (Box 11, folder 5)
  • 1976 (Box 11, folder 1)
  • Federal tax return confidentiality: Summary of hearings on tax return confidentiality and comments on draft recommendations, 1976 (Box 11, folders 3-4)
  • Insurance, depository institutions, credit granting institutions, electronic funds transfer, and medical records, 1976 (Box 11, folder 2)
  • Responses from businesses and industry, 1977 (Box 10, folders 22-23)
• Reports, 1976-1977
  Contains preliminary and final reports and reports generated for the commission on relevant privacy issues.
  • Annual report of the Privacy Protection Study Commission, 1976 (Box 11, folder 15)
  • Executive director re: Commission activities, 2 April 1976 (Box 11, folder 16)
  • Final report and appendices:
    • Personal privacy in an information society: The report of the Privacy Protection Study Commission, July 1977 (Box 7)
    • Privacy law in the United States: Appendix 1 to the report of the Privacy Protection Study Commission, July 1977 (Box 7)
    • The citizen as taxpayer: Appendix 2 to the report of the Privacy Protection Study Commission, July 1977 (Box 7)
    • Employment records: Appendix 3 to the report of the Privacy Protection Study Commission, July 1977 (Box 7)
    • The Privacy Act of 1974: An Assessment: Appendix 4 to the report of the Privacy Protection Study Commission, July 1977 (Box 7)
    • Technology and privacy: Appendix 5 to the report of the report of the Privacy Protection Study Commission, July 1977 (Box 7)
  • Findings report: Medical records project, ca. 1977 (Box 11, folder 18)
  • McCaffrey, Seligman, & von Simson: Employee records and personal privacy, 1976 (Box 7)
    This report consists of 2 volumes: one volume contains data, the second volume contains the summary.
  • Privacy Protection Study Commission, Federal tax return confidentiality, June 1976 (Box 11, folder 17)
  Miscellaneous Commission Records, 1975-1977
  Includes policies of the commission, information on a state privacy laws workshop, pending privacy legislation, and plans for accomplishing the commission's charge.
  • Plan book: Practices assessment program, January 1976 (Box 12, folders 7-8)
  • PPCS policies, 1975 (Box 13, folder 1)
  • Press conference, 11-12 July 1977 (Box 13, folder 3)
  • Program development and management plan, January 1976 (Box 13, folder 2)
  • Background information (Press release material on PPCS), ca. 1977 (Box 13, folder 4)
  • State Privacy/Fair Information Practices Act Workshop, September-October 1976 (Box 13, folder 5)
  • Pending Public Disclosure Legislation, 1976 (Box 13, folder 6)